To my consternation, I have noticed that many people and advertising companies, perhaps the majority, omit a comma when a person’s or team’s name is in the sentence. I’ll add an X where commas belong in the sentences below. Pay particular attention to sentences that directly address a person.
Good for youX Henry!
NoX Sam, you are wrong about who started the argument.
Good morningX everyone.
In the last example, if you use the comma you are springing a surprise on Marlena. Without the comma, you are ordering someone to surprise Marlena as opposed to surprising someone else.
Punctuating however depends on where it falls in a sentence.
At the beginning or the end, set it off with a comma:
However, American presidential campaigns seem to go on forever.
American presidential campaigns seem to go on forever, however.
If however occurs in the middle of a sentence, use commas around both sides of the word (see cartoon above):
American presidential campaigns, however, seem to go on forever.
If it comes between two complete sentences you have a couple of choices:
Use a period and a capital letter: American presidential campaigns seem to go on forever. However, people are looking for ways to shorten the process.
Use a semicolon: American presidential campaigns seem to go on forever; however, people are looking for ways to shorten the process.
What you can’t do is put commas around both sides of however:
American presidential campaigns seem to go on forever, however, people are looking for ways to shorten the process. <———- This is a no-no.
Which choice is correct? Check your answers at the end of the quiz.
- (a) Smith referred to her as, “that useless cow.” (b) Smith referred to her as “that useless cow.”
- Eyewitnesses fled the scene in (a) a brown, 2002 Ford (b) a brown 2002 Ford.
- (a) Dr. Allen told her to: do whatever it takes to get the consent signed. (b) Dr. Allen told her to do whatever it takes to get the consent signed.
- Exxon is a (a) publicly traded company (b) publicly-traded company.
- The defendants seek to (a) run out the clock (b) run-out the clock.
Answers: 1. (b) 2. (b) 3. (b) 4. (a) 5. (a)
How did you do?
This quiz is modified from Bryan Garner’s Law Prose lessons. He is a consultant who leads continuing legal education seminars. The answers are correct whether you are a lawyer or a third grader.
If a person has a nickname commonly associated with the given name, don’t use quotation marks around the nickname. For example, just write James (Jim) Cooper. But when the nickname is unexpected, use the quotes: James “Hotshot” Cooper.
Yogi Berra’s given name was Lorenzo Pietro, later anglicized to Lawrence Peter. At some point he acquired the nickname “Yogi,” but before long no one remembered the Lawrence Peter part and he became Yogi without the quotation marks.
Sometimes we write a document in which we use a word in a way that differs from its more usual meaning. If you write that a location is filled with bugs, you need to put that word in quotation marks. Otherwise, people will be rushing to call an exterminator.
However, after the first use of bugs, omit the quotes for that word and for all other forms of it (bugged, bugging, etc.). You’ve already clued your readers in to the fact that you are referring to listening devices. No need to call an exterminator.
Apparently, Steve Coogan has never seen himself as a paragon of good writing, either.
Have you ever heard another person say or write something similar to the following sentence? I myself personally am opposed to the senator’s proposal.
I myself personally find that sentence exceedingly painful. It contains a triple redundancy. Get rid of the clutter. Say what you mean. Get in, get out.
Personal and its relative personally are often redundant. Why say you have close personal friends? If they’re close friends, obviously they are people you know well. When you state, “Personally, I enjoy skiing,” that’s the way you feel. Personally adds nothing but redundant clutter.
- Proofreading involves more than looking for typos. Proofread for spelling errors, grammar and punctuation problems, content, awkward phrasing, redundancies, clichés, parallelism, jargon and slang. If that seems too much to look for on one go-through, proofread more than once, looking for just a few problems (or even one) at a time. Your readers will thank you, and your writing will show you to be a professional.
Are you aware that almost every day you see one or more signs using quotation marks improperly?
“In business since 1979”
“Apple pie like your mom used to make”
“Call us for affordable repairs!”
No one ever said these things. They were made up to call attention to what the advertisers want you to remember.
Legitimate uses of quotation marks are when you are quoting the actual words someone else either said or wrote, or when you use a word knowing that your readers are aware you are being facetious or sarcastic.
For instance, if you write that your Aunt Edna is on a “strict” diet and then you go on to write that she eats strictly high-calorie foods, your readers understand your sarcasm. But in the last sign listed above, putting quotation marks around “free” seems to indicate that the delivery is, in fact, not free. It’s as if the company is poking you in the ribs and saying, “Ha! Not really.”
If you want to call attention to certain words, instead of quotation marks, you can use italics or boldface type. But please do this very sparingly.